Communication & Collaboration

Booking Meetings on Loxala

1. Meeting Booking Process
   • Auto-filled Details: When an employer books a meeting, their name, job title, and profile picture are automatically displayed, giving freelancers essential context for the call.
   • Meeting Title: Generated automatically based on content (e.g., "Scheduled Meeting with [Employer's Name]").
   • Employer Profile Overview: Displays profile photo, name, job title, verification icons, ratings, and company logos, providing a well-rounded view of the employer.
2. Availability and Scheduling
   • Calendar Integration: The system checks the freelancer’s availability before confirming the booking, ensuring no schedule conflicts.
   • Real-Time Notifications: Freelancers receive instant notifications when a meeting is booked, with details such as employer name, job title, and meeting time.

Calendar Management and Reminders

1. Calendar Overview
   • Meeting Display: Shows each meeting with details like employer name, job title, and meeting title.
   • View Options: Allows users to toggle between daily, weekly, or monthly calendar views, with color-coded meeting types for easy reference.
2. Meeting Details
   • Clicking on any meeting entry provides a full view of the details:
     • Employer Information: Displays employer’s name, job title, and a clickable profile link.
     • Meeting Link: A unique link, opens the video call at the scheduled time.
     • Rescheduling Options: Both parties can reschedule the meeting, with real-time updates and notifications sent to confirm changes.
3. Automated Reminders
   • Email reminders are sent 24 hours and 1 hour before the meeting, ensuring that both freelancers and employers are prepared.

Meeting Access and Notifications

1. Meeting Confirmation
   • Upon booking a meeting, both freelancers and clients receive a confirmation email with full details, including the meeting link and timing.
2. Cancellation and Rescheduling Notifications
   • Cancellation: Sends an immediate email if a meeting is canceled, notifying the other party and detailing the next steps.
   • Rescheduling: When rescheduled, a confirmation email is sent with updated meeting details, ensuring both parties are aware of the changes.
3. Weekly Summary
   • Weekly Overview Email: Sent to freelancers every Monday, summarizing all scheduled meetings for the week, complete with dates, times, and meeting links.